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Staff Opening
1/2/2013
Legal Secretary - Intellectual Property
Location: New York
Category: Legal Secretary
Experience Level: 1-2 years
 
Summary:

The Secretary is responsible for administrative support for lawyers and other timekeepers within a floor, group or practice area. This position is in the Intellectual Property (IP) practice area.
 
The Ideal Candidate:

• Demonstrates ability to read, write and speak Japanese.
• Has experience and understanding of IP Filings and IP Specialization.
• Demonstrates strong technical knowledge, skills and abilities of specific practice area(s).
• Demonstrates outstanding communication skills with the ability to work professionally with lawyers, staff and clients.
• Strong knowledge of Microsoft Office Suite products including Word, Excel and Powerpoint as determined by the specific position.
• Excellent grammar, punctuation and proofreading skills as well as the ability to produce a high volume of documents with tight deadlines.
• Demonstrates a desire to learn and grow and to actively seek continuous improvement in processes and procedures.
• Demonstrates the ability to work with minimal supervision exercising good judgment and decision making.
• Demonstrates the ability to communicate ideas or positions in a professional manner promoting teamwork and a commitment to outstanding customer service.
• Demonstrates the ability to work within a team environment.


Duties and Responsibilities:

• Performs administrative tasks for lawyers and other timekeepers requiring specialized knowledge of a practice area and an understanding of procedures with minimal supervision.
• Performs organizational tasks including paper and electronic files utilizing sophisticated software and detailed, precise procedures.
• Coordinates schedules, organizes meetings, and handles travel arrangements as directed by lawyers and timekeepers.
• Collaborates with resources inside and outside the firm as appropriate to complete projects or tasks.
• May bill time as deemed appropriate by the supervising lawyer.
• Assists in the coordination of client billing and time entry using sophisticated software and procedures that may require client specific instructions.
• Assists in fostering an environment of superior customer service, collaboration, commitment, team spirit, pride and trust.
• Occasional overtime may be required.


Education and/or Experience:

BA or BS from an accredited college or university and two years experience in assigned or related field preferred; or any combination of training, education and experience that demonstrates the ability to perform the duties of the position.

The statements contained in this position description are not necessarily all-inclusive, additional duties and responsibilities may be assigned and requirements may vary from time to time.

If interested in applying for this opportunity, please click “apply online” at the end of this page. EOE

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