|Legal Secretary - Energy & Regulatory
|Category: Legal Secretary
|Experience Level: 5+ years
Provides administrative support to lawyers, other timekeepers and legal personnel by performing the following duties:
|Essential Duties and Responsibilities:
Prepares legal documents and correspondence to assist with specific practice group requirements and work needs
Performs highly specialized administrative work for the practice group that requires technical knowledge and an understanding of procedures
Performs other administrative duties such as scheduling appointments; making travel arrangements, responding to calls in a professional manner; transcribing dictation; reading and routing incoming mail; filing; preparing expense reports and check requisitions; assisting with the filing of pleadings or other documents with appropriate courts and government agencies
Develops and demonstrates a deep understanding of department objectives, key activities and requirements in order to anticipate and proactively address the needs of this team
Handles complex tasks such as reviewing information, submissions and reports and coordinating distribution
Collaborates with resources inside and outside the firm as appropriate to complete projects or tasks
Manages information both electronically and in hard copy file
Serves as a knowledge resource for others within the group in specific practice group requirements as well as firm policies and procedures. Shares knowledge, skill or expertise with others. Collaboratively works with other to improve processes and procedures
Opens new and closes completed files
Codes and enters timekeeper's time and costs in the firm's time and billing system
Reviews monthly client billing summary reports; prepares billing statements for distribution
Coordinates with legal administrative support personnel and/or word processing for overflow work support
Maintains attorney bar membership records and CLE records
Additional duties as assigned to meet business needs
Knowledge, Skills and Abilities:
Demonstrates outstanding communication skills with the ability to work professionally with lawyers, staff and clients.
Strong knowledge of Microsoft Office Suite products including Word, Excel and PowerPoint as determined by the specific position.
Excellent grammar, punctuation and proofreading skills as well as the ability to produce a high volume of documents with tight deadlines.
Demonstrates a desire to learn and grow and to actively seek continuous improvement in processes and procedures.
Demonstrates the ability to work with minimal supervision exercising good judgment and decision making.
Demonstrates the ability to communicate ideas or positions in a professional manner promoting teamwork and a commitment to outstanding customer service.
Demonstrates the ability to work within a team environment.
Education and/or Experience:
BA or BS from an accredited college or university and minimum of 3- 5 years of experience and/or training; or equivalent combination of education and experience.
This position description is intended to describe the general content of and requirements for the performance of the job. The statements contained in the position description are not necessarily all-inclusive and additional duties and responsibilities may be assigned as determined by business needs.
This position description does not constitute a written or implied contract of employment.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
If interested in applying for this opportunity, please click apply online at the end of this page. EOE
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